The Best and Easiest School Fundraiser

School Fundraiser

Fundraising plays a massively important role for many public schools. 

With the support of these extra funds, schools can offer more non-core programs. These include the arts and sports! 

For under-funded schools especially, fundraisers can greatly enhance students’ experiences. 

The key to selecting a fundraiser is determining which type will be the easiest and most profitable.

In this article, we will discuss the different types of fundraisers and how to choose the best one. Plus, we will cover Cupper’s own coffee fundraising program and the many benefits it has to offer!

Table of Contents

How You Can Raise Money For Your School

fundraising for schools

When it comes to raising money for your own school, the solution is simple—fundraisers!

A fundraiser can come in many forms, depending on the needs and requirements of the school. 

For instance, online fundraisers have become increasingly popular due to the COVID-19 pandemic inhibiting in-person sales and events. 

Here are 3 examples of popular fundraisers for schools:

  • Product Sales: This includes any type of food, appliances, or other items that are physical products to be sold. These types of fundraisers are generally the most straightforward and easy to carry out. 
  • Hosted Events: Events that can be attended by students, parents, and the community are a great opportunity to raise funds. Common examples include silent auctions, bake sales, film showings. 
  • Community Services: Community service fundraisers involve providing a service in exchange for money. This may include things such as car washes or community clean-ups. 

In truth, there are many different fundraisers that schools can utilize to make extra money. 

How Much Do School Fundraisers Make?

Best fundraising ideas

How much money a school can make through a fundraiser depends on a few key factors.

These include:

  • Participation: A fundraiser is only as good as its participation level. Motivating students and their families to participate as much as possible is key. 
  • Community Awareness: The more aware the local community is of an upcoming fundraiser, the higher the sales will be. Schools should utilize announcements, advertisements, and newsletters to boost community awareness. 
  • Incentivization: Promoting new programs may incentivize parents, but students need incentivization as well. Offering prizes and awards are good incentives to get students more involved in fundraisers.

To run a successful fundraiser, schools need to keep all three of these factors in mind. 

With the proper management and supervision, a fundraiser can easily bring in thousands of dollars’ worth of additional funds. 

What is the Best Fundraiser for Schools?

Fundraising ideas

If you are new to the world of fundraising, choosing the best fundraiser possible can feel overwhelming. 

To help you determine which fundraiser best fits your school’s needs, we have identified 3 important considerations:

  • Budget: How much money the school must spend on setting up a fundraiser and purchasing initial products or services. 
  • Resources: What kinds of resources the school has to help boost fundraiser sales, such as transportation or marketing tools. 
  • Timeframe: How long of a period the school has to raise money. 


With these considerations in mind, the best and easiest fundraiser is typically one where a product is being sold

This type of fundraiser is especially convenient if the company involved is willing to ship the product in bulk directly to you. In this scenario, all the school and students need to do is gather orders and distribute the product!

What Are The Most Profitable Products for Fundraisers?

fundraising ideas for schools

So, you’ve decided to do a product-selling fundraiser. The next step is to decide what product you will be selling!

There are many different options for products to sell, each with their own advantages and opportunity for profit. 

Here is a list of five great products that can turn a significant profit for a fundraiser:

  • Coffee: Coffee makes for a great fundraising product thanks to its immense popularity as a beverage. Plus, once your supporters get hooked on the freshness and quality of a well crafted coffee roast, they’ll seek you out for more!
  • Packaged Sweets: Nothing tempts the wallets of a community quite like a sweet treat. Pre-packaged baked goods and candy are a well-known staple for many fundraisers. 
  • Memorabilia: For students and alumni, school memorabilia can make for touching and nostalgic products. 
  • Restaurant Coupon Books: Coupon books are a great way to not only raise funds but also to connect with and uplift the local restaurant scene. 
  • Retail Discount Cards: Who doesn’t love shopping? Retail discount cards are the perfect product to sell to the shopaholics in your life. 

No matter which product you ultimately choose, it is essential to work with a company that minimizes the relevant expenses for the school!

Why Coffee is a Great Fundraising Product

school fundraising

Now, we may be a little biased here at Cupper’s, but we believe coffee is the perfect fundraising product and perfect fundraising idea.

Why, you ask? Well, for many reasons! 

In this section, we will break down exactly why you should be selling coffee to raise school funds. 

1. Coffee is Wildly Popular in Canada

How many people do you know who can get through their morning routine without coffee?

Chances are that the answer is not very many.  

In fact, coffee is the most commonly consumed beverage by Canadians, according to the Coffee Association of Canada. The association’s 2020 coffee consumption report found that 71 percent of Canadians aged 18 to 79 drank coffee within the past day. 

For reference, only 63 percent of surveyed participants reported drinking water within the past day. 

Coffee really is fueling Canadians! 

As for spending money on coffee, Canadians are not shy with their dollars.

According to Statista, 31 percent of Canadians spend between $10 to $19 on coffee per month. A further 29 percent spend between $20 to $49 per month.

Thinking in terms of fundraising, that’s more than half of coffee consumers who are willing to spend more than $10 on a bag of coffee!


2. Supporters Want High Quality Products

Today’s consumers are savvy and they won’t spend their hard earned dollars on a product that doesn’t meet their high standards.

It’s fine if you only plan to sell something once, but most consumers won’t support your efforts a second time around if you didn’t provide them something of value on their first order. Say goodbye to repeat business.

Fortunately with Cupper’s coffee, our high quality gourmet coffee beans are sourced from all over the world and our master roaster roasts them in small batches and we ship them fresh. 

Our coffee quality and freshness sets your fundraiser up to acquire repeat and loyal supporters. And word travels fast to friends and family if your supporter loves your product. People are happy to join the cause if they’re getting something enjoyable and extraordinary back in return. 

3. Coffee Comes in A Variety of Excellent Choices

For the coffee fanatics out there, you know coffee is highly customizable. 

The way coffee is roasted and prepared can have a tremendous impact on the final flavor. With the advanced technology available to roasters today, this can result in hundreds of unique and tasty varieties of the beverage. 

Coffee can generally be divided into 3 main categories:

  • Light Roast: Light roast coffee contains slightly more caffeine and retains more of the beans’ original flavor. 
  • Medium Roast: Medium roast coffee is generally regarded as being well-balanced in taste with a classic flavor and aroma. 
  • Dark Roast: Dark roast coffee is the boldest of the three, with an intense flavor and color that is often compared to dark chocolate and molasses. 

Within each of these categories is a wide array of different flavors and blends. 

For fundraising purposes, this variety can help schools choose a flavor that will be a guaranteed bestseller!

Cupper's Coffee Fundraiser Program

Fundraising camaign

Here at Cupper’s, we offer our own unique coffee fundraising program to help schools enrich the lives of their students!

With the help of our expert coffee roasters, we work with you to create the perfect bag of coffee. We pride ourselves in roasting high-quality, fresh beans, ensuring you have a top-notch product to sell. 

Our fundraising program takes simplicity and effectiveness into close consideration. This is especially important in this era of COVID-19, when in-person sales may be difficult!

To combat this obstacle, we offer a variety of different ordering methods.

Cupper's Ordering Methods

online fundraising

At Cupper’s, we understand that in-person ordering is not ideal for every school. 

As such, we offer 2 main methods for ordering and receiving your products:

  • Cupper’s Online Ordering System: We have optimized the entire fundraising process to allow fully digital ordering. This means you can place your order and pay all from the comfort of your home or office. Once the order has been placed, you can determine how you would like to receive your products. 
  • Paper Ordering: Not everyone prefers digital service—and we understand that! We also offer paper order forms that can be scanned, emailed, or dropped off in person. Payments for this type of order can occur both in-person and digitally. 

On top of this, we also allow for both in-person order pickups or bulk deliveries to the fundraiser organizer. Orders are taken based on “per pound” and “grind type.”

While you are welcome to come by our store and check out all we have to offer, coming into the store is not necessary to place or receive your order!

For our out of town and out of province fundraising groups, we ship their orders through Canada Post. We offer FREE SHIPPING on orders of 30 lbs or more (which is 30 bags of coffee).

Our fundraising partners have no problem selling 30 bags of coffee to get their free shipping:)

Get Started with Cupper's Coffee Fundraiser in 3 Simple Steps

Fundraising Online

Step 1: Select One of Our 5 Curated Coffee Blends

When selling coffee, you want to sell a product that is unique to your cause. This gives your coffee a sense of exclusivity that can greatly pique customer interest!

Our master coffee roaster has curated “5 meticulous blends” for your fundraiser. Our master roaster has focused on:

  • Roast: As we have covered, roasts have three main varieties—light, medium, and dark. 
  • Flavor Notes: There are many different flavor notes you can include to give your coffee a unique twist. Cupper’s does not use added flavors or chemicals. Instead, we use the coffee’s naturally occurring flavors to boost certain tastes within the blend. 

Medium roasts will generally be the most recognizable in flavor. This is our favorite roast to recommend, as it is the most likely to be a crowd-pleaser. 

As for the flavor notes, our roasters will ensure you select a blend with notes that complement one another perfectly. 

Step 2: Design a Unique Bag and Label

Online fundraising for schools

Nothing screams bestseller quite like a custom bag and label!

By working with Cupper’s for your fundraising needs, we can help you to create packaging that fits your cause. 

Now, you may be wondering what to do if you lack experience in graphic design. Do not fret! Our team is committed to helping you create your ideal label, including logo and cover image. 

Plus, we have some real creative geniuses on our team to assist you in writing the perfect tagline. 

For the bags themselves, we offer 3 colors: black, white, and gold. The label is 4 by 6 inches, giving you plenty of room for a beautiful design. 

The bags are even resealable to ensure maximum freshness!

Step 3: Submit Your Orders

Once you have created your blend, bag, and label, it’s time to place your order!

The key to efficient ordering is to set your preferred start dates and ordering dates. This will help you to determine clear goals for your sellers to work towards. 

To gather and submit orders, follow these easy steps:

  1. Get set up with Cupper’s online fundraising order portal.
  2. Collect coffee orders from your supporters. Be sure to mention the uniqueness of your blend—it’s a real selling point!
  3. Gather orders either as paper order forms or have your customers order directly through Cupper’s website.
  4. Submit your bulk order form and await your product!

For orders of 30 lbs. of coffee or more, shipping is on us. There are no hidden costs, start-up fees, or minimum orders. We invoice you $15 per bag and recommend selling them for $20 – that leaves you with a 25 percent profit!

Final Thoughts

Cupper’s coffee fundraising program is designed to maximize profit while also simplifying the fundraising process for you. 

Not only do we provide the customization you need to create a unique product, but we will also lend you our marketing materials and resources. If you need help with social media, our team can help you create a campaign to run on Facebook, Instagram, and Twitter!

If you are ready to start your coffee fundraiser with Cupper’s, contact us today for more information. 

We look forward to helping you meet your fundraising goals!